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Events, gatherings and summer activities

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Organisers of culture and sporting events must follow the rules about number of participants and social distance.

Organisers of culture and sporting events must follow the rules about number of participants and social distance.


This article describes how the risk of transmission at events and gatherings can be evaluated and which measures to reduce risk are appropriate. The advice is general and should be considered together with the current regulations and the recommendations from the Directorate of Health. 

Events with up to 50 people

Events in public places for up to 50 people are allowed.

  • This will apply only where it is possible to keep a distance of at least one metre between people who do not live in the same household.
  • This applies only to events in a public place with an appointed organiser who has an overview of who is present.
  • A responsible organiser is important to ensure rapid contact tracing if needed and that advice about social distance and infection control is followed.
  • The organiser shall implement measures to ensure that sick people do not participate in the event. They will also be responsible for maintaining adequate hygiene practices.
  • The employee or contractor who is responsible for the event in a public place shall not be counted as a participant of the event.

Events:

  1. sporting events, including tournaments, cups and matches, but not organised sports activities in the form of training.
  2. cultural events, including concerts, exhibition openings, opera, ballet, theatre and cinema.
  3. other events, including seminars, birthdays, weddings, funerals, religious gatherings, etc.

A public place is defined as a place intended for public use or a place frequented by the public.

Events with 51-499 people

Until further notice, events with 51 or more people are prohibited. From 15th June, events for up to 200 people (from 50 people) may be allowed, depending on the infection status. The possibility to increase from 200 up to 500 people will be assessed month by month. 

Events with more than 500 people

All cultural and sporting events with more than 500 people are prohibited until 31 August 2020.

It has also been decided that fitness centres, swimming pools, water parks, etc. will be closed, but with gradual opening before the summer.

Events and summer activities of longer duration for children and adolescents

By the term “events of longer duration” we mean daytime events lasting several days, or activities that include overnight accommodation. This includes summer camps, sports camps, summer schools, etc. Events with up to 50 people are permitted on certain terms, see Covid-19-forskriften § 13. From 15th of June, events with up to 200 people will be permitted, given the virus transmission remains at a low level.

Leisure activities are important for the physical and mental health of children and adolescents. At this stage of the pandemic, it is possible to arrange certain events for children and adolescents within a safe framework .

The recommendations set for Organised leisure activities will also apply for these events. All organisers must inform all participants and employees in advance that only healthy people are allowed to participate. Facilities for hand sanitation and measures to ensure sufficient cleaning must be established. In addition, measures to reduce contact between participants must be put in place. This can be achieved by limiting the number of participants, by reducing the duration of the event or by limiting overnight accommodation. The organiser should conduct a risk assessment to ensure that the general infection control measures can be maintained.

Although events with up to 50 people are permitted, it is recommended to divide participants into smaller groups to make it easier to maintain general infection control measures. The number of children/adolescents in a group should be adjusted according to age, development, and need for participant supervision. The organiser must also consider how many adult supervisors are needed to conduct the activity. Generally, the size of the groups should not exceed 20 people. For activities for younger children (primary school and younger) the size of groups should be reduced even further. Where possible, groups should have the same participants throughout the entire event, and mixing of groups should be avoided. This means that the groups should be separated when conducting activities that demand a certain proximity between the participants, for example, sleeping, eating etc. Supervisors should not change groups during the event, and all groups should have enough supervisors to be able to maintain general infection control measures. Events should avoid mixing children/adolescents from different geographical areas at this point of the pandemic, but this recommendation may change if the epidemiological situation remains favourable.

For events with many participants, organisers should consider consulting the municipal medical officer to decide whether it is safe, from a health perspective, to go through with the event. They must also ensure that there are systems in place for handling, isolation, and follow-up of suspected cases, and finally for cleaning areas where suspected cases have stayed.

The NIPH has published recommendations regarding use and cleaning of shared equipment.

For events considered feasible, it is recommended to use the check-list below, to ensure that infection control measures are possible to maintain.

You can download the risk assessment table or the checklist for events of longer duration for children and adolescents here (pdf or Word):

Planning and risk assessment

For all events, implementation needs to be planned to ensure good infection control management.

For events with up to 50 people, the organiser is responsible for ensuring that the requirements for implementation will be met and to decide whether it is justifiable to hold the event. Therefore, it is important to read the current advice for infection control.

The organiser shall have an overview of who is present to assist with any subsequent contact tracing afterwards. If it is necessary to make a list of participants, this shall be deleted after 10 days.

When larger events are allowed, it may be appropriate to contact local health authorities for questions about implementation.

It is especially important to ensure that people with symptoms do not participate, that preventive hygiene measures are in place, and that participants follow the advice to keep a physical distance from each other (at least one metre in all situations).

As an aid to the organisers, a table has been developed for risk assessment of events. The tool is most relevant for events larger than 50 people, which can be held after 15th June.

The risk assessment should include the points described in Table 1. See also Table 2, Risk Assessment Tools.

You can download Table 1 and Table 2 here (pdf or Word):

Organisation

If, after risk assessment, you decide to carry out the event, create an implementation plan that reduces the transmission risk.

The following general measures to reduce the risk of infection should be in place:

The implementation plan should also include the following measures / assessments:

  • Ensure good communication with local health authorities
  • Ensure adequate capacity and resources for good implementation
  • Provide information in advance that people with symptoms of respiratory tract infection should not attend the event. This also applies to people who are in home isolation or quarantine.
  • Provide information about symptoms of illness and what participants / performers / audiences should do if they develop symptoms and where to go (e.g., posters)
  • Major events should have a plan, in collaboration with the local healthcare service, for how suspected cases should be managed, isolated and followed up.
  • Confirmed infection among participants / performers / audience will result in the need for contact tracing and quarantine of close contacts. Organisers should therefore have an overview of participants.
  • Consider the consequences for people who become ill or close contacts who depend on flights or public transport to travel home. There may be a need for isolation / quarantine in hotels or similar. Organisers must have a plan for implementing this in consultation with the local healthcare service for events lasting several days.

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